A small checklist should help you with handling a tournament. You should consider the following points in advance:
After the registration deadline:
On the day of the competition:
You can find examples under Tournament examples.
The category “competitions” processes all the competition data. The most important basic functions can be viewed via Competitions/…new, edit, delete.
The icon bar is a fast way to get to the competition menu:
If you want to edit an existing tournament, select the tournament from the list and confirm your choice with Edit (F7) or click New (F9) to open a new competition mask.
As Code PC CADDIE suggests a number; for example, „16001“ for the 1st tournament of 2016. The automatic number assignment suffices in many clubs.
You can also enter you own code, e.g. „16La27“ for the ladies tournament in the 27th week of 2016. This may speed up the selection of a tournament. The Name might end up being very long. As not all of the text will fit in one row, you can enter a tournament name in several rows. Printed lists (such as start or results list) will adjust to multiple lines.
The number of Holes can vary between 1 and 108 (1 up to a maximum of 6 rounds). Set the number to 9 for a 9-holes tournament.
Depending on the number of holes, there will be up to six entry fields for the date of each round.
Select the Course where the competition will take place. In the usual case (i.e., all rounds will be played on the same course), enter your club number and confirm with Enter. You will then see the selection window for all possible courses.
Select a 9-hole rated course for a 9-holes tournament.
Select the correct course for this competition and confirm your selection with OK.
You can find more detailed information in the chapter Enter course details, for the case when the required course (or courses) does not exist.
You have the possibility to use different courses in a tournament with several rounds. In this case you should click on the button Several courses in play:
The following window opens:
First of all, you have to activate the option Special course partitioning requested. Now enter the different courses for each round. In addition, you can use different Groups of persons for this partition.
The fields HCP limit for tees allow you to define which players should be counted for each tee. The limits have to be separately defined for men and ladies.
Pay attention to players with proficiency certificates (PR). When you set the upper limit for the tees to 54, the PR players will be counted from the next tee! When you enter till “PR”, the PR players will also be counted from the same tee (PR players will be considered with the same handicap of 54). When you enter till – ,PR players, golfer with the handicap 54, as well as persons without PR will be counted!
Enter the above as follows (it always displays the tees that are available in your chosen course):
Remove the check mark for one gender to deactivate it, for example, for a ladies tournament:
Starting with 2016, it is possible to set the tees using the Prize setting for groups!
The order in which you make the settings is important:
It is also possible to manually set the tees for an individual player. This can be very useful, for example, if there are a few seniors that play from the men's red tees or if players can choose the tees according to the conditions of a competition. These settings only apply for the tournament for which they were made. In the start list editor select the person and enter a dot and the first letter of the tee after the person's abbreviation, e.g., „quro.r“ (if the player is playing from the red tees). You can also use the more comfortable way and select the player in the start list editor, click on the blue “i” for information and then select the tee as shown in this example:
Enter additional info: itee:L (example for blue Men or Women, ist is L because B is for black)
This setting made in the Person mask applies for this person for all the tournaments!
Please make sure that the tees you select are matching your course: Clubs and Courses
For checking: When Printing the start list, the gross result will switch to tee color.
The prerequisite is that the GREEN tees are rated for your course, so you can have an year-based display.
Set all Men from yellow and all Women from red as HCP limit for tees like in the following screen-shot. You can define the Juniors from green by setting the year of birth:
More information about the HCP Calculation can be found here; this link can also be accessed from the tournament mask, by clicking the Information button.
You can still enter players to a competition even if their handicap exceeds the handicap limit. PC CADDIE points this out with a security query:
You can enter a handicap limit for a team of two, e.g., when playing foursomes. If you enter „56“, the limitation will not apply to a single player but to a team of two. Up to „45“, the limit refers to single players, as of „46“ it is effective for teams. This means the sum of both handicaps must not exceed the set limit - otherwise both players will be proportionately reduced.
Find detailed information here: Tournament information: HCP limits in foursomes.
PC CADDIE knows all the rules for tournaments, games and sweepstakes. The main settings are playing form and Scoring. You have several possibilities of combining these settings. First of all you select the general playing form out of this list:
The playing forms 1 to 9 need extra input concerning the calculation.
All forms of play can be combined with the following scoring methods:
Example: Enter „18.4“ and all players with a handicap up to 18.4 will be playing stroke play. You can also enter different limits for men and ladies: Enter „11.4/18.4“ so that men with an EGA handicap up to 11.4 and ladies with an EGA handicap up to 18.4 will be playing stroke play. All players with a higher handicap will be playing stableford.
It is possible to use the information of a player in the player editor mask to set up individual scoring method, similar with the way you can setup the “individual tees”. This is useful, for example, if you want to use the stableford scoring method for a golfer participating in a stroke play tournament.
When selecting the “fixed playing format” the “calculation” row will disappear and a new field will show up.
The playing forms allowed in Austria are preset. You can use these or switch from the “Fixed playing formats” to the combinations, as previously explained.
Use the button Information to view all the necessary tournament information:
This information can also be found in the chapter General tournament information.
For a competition with several rounds you can set a different playing form for each round. The most common version is probably the foursome for the first round and the single playing form for the second round. To set these two different playing forms, click Special and then Different competition forms for each round:
The form of play for the first round is entered in the main window, the following rounds have to be defined here (“Single” for the second round, in our example):
The formulas described in the Tournament information are set as standardized formulas. Should you have any other wishes for a specific sponsor or a birthday tournament, do not hesitate to enter your own formula. Use the button Special located in the tournament mask next to the game form; the following selection opens:
Create your own “Formula” by using the above mentioned letters and numbers: for example, M1*0.9+M2*0.1 (0.9 of the lower and 0.1 of the higher playing handicap). Please note that decimals are written with a DOT not with comma and that the mathematical rule “Order of operations” applies.
Selecting “Scramble” as the form of play and then clicking the button HCP calculation opens the following window with information and selection for calculating the handicap:
Click Select and you will get a list of preset formulas to choose from.
When entering the formula, please note that decimals are written with a DOT not with comma and that the mathematical rule “Order of operations” applies.
HINT: The above highlighted formula “Girls go Golf” was provided particularly for the Bavarian golf association. But it can also be used with a scramble of 4 players if a different weighting for a 3 ball flight is desired. The 4 ball flights will be calculated with 40/30/20/10, and the 3 ball flights with 50/30/20. Just give it a try.
This setting is not supported in conjunction with team scoring!
You can also use your own Stableford system with PC CADDIE, an option which is rarely used. Click Special or HCP calculation; the following button opens and you will see the button to get to the next mask:
You can activate this function by checking the “Activate special Stableford scoring” box; enter the number of points for each result.
Tournaments with more than one round (number of holes more than “18”) have the additional option Sum/Eclectic:
These settings define the calculation of the total result. Normally „Accumulate/Add“ is selected, and the rounds will be added. The other options that can be used up to a maximum of six rounds are “eclectic by holes” and “eclectic by rounds”. For using the annual eclectic feature go to Competitions/Multiple Tournaments and golf weeks/Annual eclectic. This function is preferred if the tournaments take place on different days. Find out more in the chapter Annual Eclectic.
There are 9 options for selecting the Play-off mode. Please note that the play-off setting is not available for Total score and Flag competitions.
Find out more about Results list with Play-off details.
When setting the Blind-Hole to “Yes” you select the “blind-hole” option for a tournament without entering the scoring holes right away (for example, for the announcements). When entering the results, you enter all scores hole by hole for each player, as usually.
You can enter the scoring holes in the Blind-Hole query after selecting them. A correctly calculated result list can be printed right after that. The Blind-Hole mode will only consider the entered holes for the final result. You can always switch back to “No” and your results will be calculated and printed for all the 18 holes.
IMPORTANT: Blind-Hole cannot be used simultaneously with the Team evaluation; i.e., always select No for the Blind-Hole when you want to print the Team evaluation!
The calculation of the team handicap will be performed as described, if no other formula is entered:
With Annual prize you can set whether a competition becomes effective for the annual prizes. You can select among „No“ and “Category A” to “Category D”.
Read more about annual prizes.
With Intern/Guests you define whether a tournament is open to all players („Open“), members only („Intern“) or guests only („Guest-competition“).
With HCP qualifying you can select „not handicap qualifying“, “Handicap qualifying”, „Not hcp qualifying, class 6: EDS“ and „EDS rounds“.
Set the Prize definitions using the button Prizes/Categories. You can find out more under Prize categories
Use the button Team scoring if you want, for example, to set up a Pro-Am calculation or define the team calculation for league or for interclub competitions. Pro-Am competitions are usually played as single competitions with team scoring. Find out more about this topic here.
The Pin positions can be printed separately or integrated into your score cards. Find out more here.
Click the button Compet. text in order to enter the text:
You can now enter an individual text. The font used in the editor is not proportional, but the printing will use a selectable proportional-font. That is why it is necessary to add tabulators, so they can define which position will be aligned vertically. To enter a tabulator click Tab → (1) and it will be displayed as a small rectangle. Right next to this button you can find the button Insert field (2) which lets you add useful commands:
The following fields/commands can be added to your text:
|<PREISE>||List of all defined prizes|
|<RDATUM>||Date of the current round („31.10.11“)|
|<RD>||Number of round („2nd“)|
Just above the text window, left to the tab button, you can see the position in row and column. Usually you can fit 70-75 characters into one row. The number of rows is actually unlimited.
Use the buttons on the right side of this window to copy (Load from) the competition text from any other tournament (entry list, start list or result list). And you can also save your standard competition text to a Text file and then load it. There is no option to print this text as it is meant for your lists and will be printed on either your entry list, start list or result list.
When you are organizing a tournament and you want to upload the data on the German Golf Association's as well as the Swiss Golf Network's INTRANET, you have to follow the steps described in the Create a tournament in PC CADDIE section.
With the button Start fee you can automatically transfer all start fees as a debit entry into each participant's account, send out invoices (for example, quarterly) or collect the start fees using direct debit. It is also possible to transfer all start fees to the cash register to do the cashing directly - please read the chapter below for more details.
It is also possible to just print the start fees with the start list without posting any entries. Find out more about this here.
Click Start fee to open the next dialogue. Please pay attention in which account area you are. We are using the area ACCOUNTS for our example, where the start articles are also available. You can find out more under Enter articles. You can create the start fees with the status “Normal” and apply article-automatic.
Now you define the start fees.
Regarding item 3):
The differences among these 4 options are only relevant for the posting process. They do not affect anything if you are only printing out lists, so you can just set it to “fit”.
Sorting mode: Allocating the correct article to each player has to be set up with the article-automatic (see Select article with article-automatic).
Exceptions: You can set exceptions for individual players, for example, if sponsors do not have to pay. Click Edit exceptions to enter the setup:
Select the person with New exception and enter the individual price (here 0.00 Euros) .
Use the button Post entry to transfer all start fees to the participants' accounts. This only makes sense if you periodically invoice the start fees of all players (especially of your members) - for example, every three months. In this case you should post these entries into the fee account, such as CLUB or LTD.
There is no need for this procedure if you only want to print a list of start fees.
When transferring the posting entries you can select a specific group of people (e.g., members or guests), only players with an account, only players with direct debit or only players with bank details.
All PC CADDIE customers using the cash module for greenfee etc. can use this very useful option. When clicking In Cash (F12), all players and their start fees will be transferred into the cash register as outstanding items:
So when a player shows up and wants to pay, you simply select the player in the cash register mask and click Payment (F12) (see Instructions for use of cash register) – everything will be cashed quick and easy and all cash receipts will be listed in your daily balance.
In case you prefer the players to be transferred in alphabetical order, remove the check mark next to Transfer players into cash register in order of the start time.
If your gastronomy also works with PC CADDIE you can transfer the players' names to the gastronomy department using the option Only transfer customers into cash register. Please make sure you have set the target-account area to GASTRO.
Quite often tournaments can be very similar; for example, a ladies tournament which is being repeated every two weeks with the same form of play, the same competition text and the same prize categories. First check whether the tournament that you want to copy is correctly set. Then follow these steps for creating a similar tournament:
HINT: Make your work less difficult:
Now all you have to do is adjusting the dates (for internet, entry limits etc.)
If you want, for example, to copy a handicap efficient tournament disregarding the results of the tournament you copy (also copying the results will be a mistake) you have to do the following
Click the button Player to open the editor for the start list. This can also be accessed via Competitions/Enter players, setup starting list. Read more about this here: Edit players, create start list.
Click Scores to open the input mask for the results of a competition. Read more about this process here: Enter results.
With Print (F8) you can open all print functions (entry list, start list, results etc.). You will be prompted to select the type of list.
The following tournament lists can be printed:
Has a competition been created but not uploaded to the Intranet, it can be easily deleted. To do so, open the tournament window and click Delete.
In case it has been uploaded to the Intranet or in case the results have been transferred to the handicap record sheets, it can only be set to “inactive”:
In the list of all your competitions, the inactive competition will be displayed in light gray:
To reactivate a tournament, click Change (F11) and then click Internet.
Now change the Display status:
Tournaments cannot be archived. But you can use the button Delete to set its status to “inactive”. This also means that can always access older competitions.
The playing forms allowed in Austria are “preset playing forms”(ÖGV), therefore other formats are not supported. Also, there are no EDS rounds for the “preset playing forms” because the EDS Rounds are handled directly in the admin area of the golf club.